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Import Purchase (DSC)

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Import Purchase (DSC)

Create a purchase bill from the electronic bill file sent by a supplier who also uses dsGST. Because the file is in dsGST's own format, it carries everything — items, batches, expiry, rates, scheme, discount, taxes (including cess) and the bill totals — so there is nothing to map. You only identify the supplier and your items.

For files from other suppliers, see Import Purchase.

Steps​

  1. Click DS Format and choose the file.
  2. dsGST shows the supplier's name and the document number and date from the file. The entry date is set to today and Recd is left unchecked.
  3. Select the Party in your own accounts. The supplier's name from the file is shown beside the box to help you pick, but dsGST doesn't select the party for you.
  4. Mark every line against your own item.
  5. Compare the Diff. Amt figures with the bill totals read from the file.
  6. Click Save. The purchase is created with the next number in your Purchase series, and opened for review.

Marking items​

Works the same way as in Import Purchase: Mark Auto, Mark Item, New Item, Item Master, Reload Combos and the Mfr / Div filters. The grid shows the supplier's name under Import Item and your item under Our Item; lines not yet marked count under Not Marked. Here Mark Auto matches by the exact item name only (there is no Use Co. Name option); the pink/yellow Rpkg and brown HSN hints are the same as described there.

Points specific to this import​

  • Discount. If the line has a discount %, it is used. If the file gives only a discount amount, dsGST turns it into a per-unit amount where that divides exactly, otherwise it keeps it as a net discount on the line. The Disc % and Mark controls apply one discount % to the selected lines.
  • Cess. Cess % and amount are imported only if your firm is set up to use cess; otherwise they are ignored.
  • Barcodes. If your firm uses barcodes, tick BarCode from File to keep the barcodes the supplier printed on the bill. Otherwise dsGST generates new ones on save.
  • Rates. Purchase rate, MRP and their "incl." flags come from the file. The trade rate (Tr.Rt) is read too, for medicine wholesale firms.

When Save is disabled​

Save is enabled only when every line is marked, a party is selected, and the entry date is valid. The message next to the button tells you which is missing: {MarkItems}, {Party} or {BadDate}.